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Open Category Conditions of Entry


General Conditions of Entry 2021
Entries are now invited for the 2021 Immanuel Arts Festival to be held at Immanuel Lutheran College from 20 to 23 May 2021.

Read Conditions of Entry. NB: Some submission requirements have changed.

Complete the online entry form including payment.

The completed Entry Form and paid Entry Fee are to be submitted by 23 April 2021.

Further information on the Festival is available at www.immanuelartsfestival.com.au.

No changes to your entry will be accepted after 7 May 2021.
We look forward to your involvement in the 2021 Immanuel Arts Festival.

Compliance. Submission of an Entry Form and entry fee is acknowledgement that provided information is correct, entry/entries are the artist’s original work and bona fide property, and the artist agrees to abide by the Conditions of Entry of the Immanuel Arts Festival.

All works must be the exhibiting artist’s original and unaided work, not previously entered into the Festival, completed within the last 24 months, and must be the property of the artist.

Award Categories. The following award categories and prizes apply:
Outstanding Work of Festival – $1,000
People’s Choice Award – $500 may be awarded in any category
Painting – In only one medium either oil, acrylic, watercolour or pastel. (No multi-medium paintings will be accepted in this category) Best Painting – $500; Highly Commended Painting – $100
Mixed Media – Any 2D media, including digital, graphic art, drawings and paintings using more than one medium i.e. acrylic and oil. Excludes prints of works completed in other media. Best Mixed Media – $500; Highly Commended Mixed Media – $100
Sculpture – 3D, non-utilitarian, self-supporting decorative form, any media. Best Sculpture – $500; Highly Commended Sculpture – $100
Photography – Photographic work in accordance with the criteria listed below. Best Photograph – $500
Highly Commended Photograph – $100
Wearable Art – Complete outfit, any new or up-cycled materials. Best Wearable Art – $300
Creative – Creative 3D utilitarian or non-utilitarian, excluding sculpture. No award. Please contact the Entry Coordinator at artsfestival@immanuel.qld.edu.au if you are unsure as to the eligibility of your work.
People’s Choice Award – Festival visitors will be invited to vote for their favourite piece of the Festival. The People’s Choice Award will be announced on Sunday 23 May at approximately 1.30pm.

Photography Category –
 The judge will consider the photographic technique plus the aesthetic, artistic and unique quality of all images when making their selections. An entry must not be created from more than one original photographic or digital exposure.
* Entries taken with film cameras or digital cameras must not be adjusted beyond a level that would be applied in
   conventional optical printing techniques, more detail as follows:
* Acceptable adjustments are moderate changes to levels, curves, colour, saturation, contrast, shadow and
   highlights. Dodging and burning is acceptable. Removal of minor dust spots is acceptable.
* Cropping of any degree is allowed.
* The integrity of the original subject must be maintained. The intention is to present the image as it was
* Stitched landscape panoramas are allowed.

Creative Category. The Festival welcomes high quality creative pieces for sale. Creative works may be in any media including, but not limited to, ceramics, metal, resin, wood, stone and glass. Creative must include an element of artistic/ design input from the artist and excludes pure craft items. Media such as mosaics, decoupage, knitting and weaving will generally not be accepted.

Listing of Creative Entries. The number of displayed creative pieces will be confirmed once all entry forms are received. On the Entry Form, Creative entrants are to indicate the media of their pieces, and the anticipated number offered. The Creative Coordinator will contact each entrant to confirm display requirements and finalise a display entry list. A completed list of all items must be submitted by 30 April 2021. A copy of the Creative spreadsheet for entry is on the website www.immanuelartsfestival.com.au. This list can be posted or emailed to the address listed for General Entry. Please use the corresponding line number on the entry form to number your work and allow easy reference on delivery.

Wearable Art Category. Specific Conditions of Entry are detailed below:
Entry Instructions
Please complete an Entry Form and provide an Artist’s Statement outlining the concept behind the creation. It should be 50 words or less. This will be used to craft a small message about your garment to be spoken by the Master of Ceremonies during the parade. It will then be displayed with the garment during the Festival.
Entries for the Wearable Art section must include a mannequin for display over the weekend of the Festival.
* A model in full hair and make-up must be provided for the parade; the dress rehearsal is scheduled for 5.00pm
  on the day of the Gala Opening (20 May 2021).
* Every garment (and any accessories) must be clearly labeled with the artist’s and garment’s name.
* Please provide an entire outfit. Skirts or tops alone will not be accepted.
* Only entries from individual artists will be accepted.
* New or up-cycled materials will be accepted.
* Revealing garments will not be displayed or judged.

The Immanuel Arts Festival Committee reserves the right to refuse any entry. Should a garment be deemed unsuitable for display, the entry fee will be refunded.

All designers are responsible for ensuring they do not breach the copyright or intellectual property rights of another artist. Only original work is to be submitted

Photographs will be taken during the parade and may be used to promote the Immanuel Arts Festival. Artists will be acknowledged in all published photos.

Garment Requirements
Garments must be sufficiently robust to withstand at least one dress rehearsal and the parade during the Gala Opening.
* Please ensure there are no sharp edges and avoid excessive weight.
* The garment needs to be well balanced on the body and any headpieces must allow good vision for the models.
* No stilts or other possibly dangerous equipment is to be used.
* Garments must be less than 1.5 meters wide at floor level.

Judging. Entries will be judged on:
Aesthetic beauty, both when moving (on model) and stationary (on mannequin)
The concept (expressed in the Artist’s Statement)
Innovative use of materials
The overall design elements

General – Identification/Labelling.
The artist’s name and address, title of work, category (e.g. painting) and selling price must be clearly marked on the back (hanging work) or bottom (standing work). An example entry label is provided. Diptych and Triptych must be clearly identified, with clear hanging instructions. Works submitted in the Creative category must be clearly labelled with the artist’s initials and the identification number corresponding to the entry form. No changes to entry details will be accepted after 7 May 2021.

Presentation. All 2D works must be suitable and ready for hanging, with a clean quality frame (with the exception of stretched canvas) and a wire or cord securely attached. Photographs must be on canvas or framed under glass. All work must be completely clean and dry when delivered. All 3D works must be stable and suitable and ready for display. Works which are not ready for hanging or contain mould/mildew will not be accepted.

Special Display Requirements. Works requiring special display (e.g. hanging of 3D works, multi-component sculptures) must be submitted ready for display. Creative artists and sculptors are invited to bring their own display plinths/display boxes, specialist lighting etc.

Intent to Enter. Artists must confirm their intent to enter the Festival by submitting a completed Entry Form and paying the Entry Fee by Friday 23 April. All works must be for sale.

Entry Fee. An entry fee of $15 for one piece, or $30 for two or three pieces per category (excluding Creative) shall be paid. For Creative, an entry fee of $15 for one piece, and $30 for up to 30 pieces shall apply.
Submission Limit. Artists are limited to submitting three pieces within any category (excluding Creative). Diptych and triptychs will be regarded as two and three pieces, respectively. Artists may submit works in more than one category. Sculptures containing multiple components may be regarded as more than one piece. Please contact the Creative Coordinator artsfestival@immanuel.qld.edu.au to confirm. Up to 30 pieces may be submitted for the Creative category.
Size Restriction. 2D work must be no more than 2m wide or tall and must not be too heavy to be hung using conventional hanging systems. 3D Works must not exceed 100kg and must not exceed 1.5m in any dimension. Works must be suitable for safe indoor gallery display and must not be site specific. The festival committee retains the right to not display work.

Liability. Artists are liable for their works during transit to and from the A. J. Jericho Stadium. Works are insured by the College upon signed receipt, to a maximum value of $3,000 per piece. Works collected late or delivered early will not be covered by the Festival’s insurance. All works valued at greater than $3,000 will be subject to a supplementary insurance payment. It is a condition of insurance that all artists register their work and expected value on the Entry Form. Especially fragile works or works requiring special handling must be indicated to the Festival Convenor

Publicity. Images of works submitted may be used for the purpose of advertising and marketing the current and future Festivals including print and visual media. Completion of the Entry Form is regarded as an agreement to this condition.

Commission. Immanuel Lutheran College will retain 30% of the indicated price for any works sold. Selling price must include GST if artist is registered for GST. Prize money and payment for items sold will be directly credited into the identified account by 30 June.

Selection of Works for Display. The selection of works to be exhibited will be entirely at the discretion of the Festival Committee. All entries may not be displayed. If practicable, artists will be advised if none of their entries are to be displayed. Artists will be refunded the entry fee for any work that is not displayed.

Delivery and collection of entries. Please note delivery schedule for 2021.
Hanging Works. All items for hanging (photographic, painting, other 2D) are to be delivered to the A. J. Jericho Stadium on Sunday 16 May between 3.00pm and 5.00pm or Monday 17 May between 9.00am and 11.00am. Please note on the entry form the day you will drop off so we can plan numbers of helpers accordingly. No late delivery will be accepted.

Creative and 3D/ freestanding Works and Wearable Art.
All wearable art, creative and sculpture items are to be delivered to the A. J. Jericho Stadium on Tuesday 18 May 2021, between 9.00am and 11.00am, unless previously arranged.

Packaging. Unless previously arranged, on delivery of artwork, artists are to retain all packaging. Artists are to bring required packaging on collection of work. Sold items will be appropriately packaged for transport by Immanuel Arts Festival volunteers.

Removal of Works. No works may be removed prior to the conclusion of the Festival. Note: No artist entry to the gallery will be allowed between 2.00pm and 3.00pm on Sunday 23 May. From 2.00pm, artists will be asked to take a number and will be called to come and collect their work by a hostess from 3.00pm. This will alleviate the need to queue and allow orderly entry into the hall. The café will remain open during this time for your convenience.

Collection of Works. Unsold works must be collected on Sunday 23 May between 3.00pm and 5.30pm. As the stadium must be emptied on Monday 24 May any work not collected will be at risk of being damaged as workmen will be moving in and out. The Festival Committee will not pay for damage to work that occurs after 6.00pm on Sunday 23 May (unless prior arrangement has been made with the Festival Convenor for a later collection). All expenses related to the forwarding, packaging, repackaging and returning of works (with the exception of packaging sold works) that have not been collected by this time will be borne by the artist.